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Applies to: MyAnalytics elements are available in varying levels to users of different Microsoft Office 365 and Microsoft 365 plans. See MyAnalytics plans and environments for details. Also see How do I find my plan?
Did you ever miss an important email or forget a commitment you made to your co-workers? Do meetings and emails tend to take over your calendar? Do you ever wish to see reminders for 1:1 meetings with your manager, direct reports, or other top collaborators? Would you like to be notified if an upcoming meeting doesn't have a quorum?
If your answer to any of these questions is yes, the Outlook add-in provides insights that you can act upon to help you stay on top of your tasks and get more done. This add-in is an extension of your Outlook experience and works within Outlook to help you gain focus time, maintain your work relationships, plan time away from work, and improve your overall work-life balance.
Privacy by design
Note: This post is to enable or disable the notification box. For the sound notification, see our post Turn Mail Notification Sound On/Off in Outlook 2016. Fix 1: Outlook Setting. In Outlook, select the “File” menu. Select “Options“. Choose the “Mail” option in the left pane. Scroll down to the “Message arrival” section. By default, Outlook for Mac doesn't automatically download pictures or photos in email messages if the images are stored on the Internet. This practice helps to protect your privacy because downloading an Internet picture can alert the sender that your email address is active and that you received the message.
The Outlook add-in preserves all thet I see the Outlook Insights add-in?.
What you might see
After you open the Insights add-in, you'll see a number of cards in the right (Insights) pane.
This pane will show you a selection of the following:
- Prepare for your meetings: Prepare for your meetings and then drive more effective meetings.
- Track email and document open rates: Track readership of emails that you've sent sent by viewing the percentage open rate, the percentage attachment click rate, and so on.
- View outstanding tasks: Make sure nothing falls through the cracks by seeing reminders of tasks that you've agreed to do.
- Follow up on your requests: Receive reminders to follow up on commitments made by your colleagues or on requests that you have made.
- Book time to focus: Protect your calendar by reserving focus time before meetings take over.
- Catch up on email: Cut through the clutter with a summary of unread email from your more important contacts.
- Catch up on documents: See a list of shared OneDrive and SharePoint documents that you need to catch up on.
- Add important people: Manage your list of important contacts. You'll see reminders when you have tasks to complete for these people or unread emails from them.
- Set lunch hours: Use this card to protect your lunch hours and personalize your insights.
- Plan your time away: Use this card to plan your time away from work.
- Catch up with your team: Stay on top of your team's needs with insights for 1:1 meetings, outstanding tasks, and so on.
- Meeting suggestions: Grow and nurture your network by staying connected with important colleagues.
- Check quiet hours impact: Help your team achieve work-life balance by reviewing the impact of sending email outside of working hours.
Pin the Insights add-in
If you're using Outlook on the Web, you can pin the add-in for easier access.
To pin the add-in to the quick access pane
In Outlook on the web, select the Settings (gear) icon.
In Settings, select View all Outlook Settings.
Confirm Mail is selected in the left pane, and in the center pane, select Customize actions.
In the right pane, in the Message surface area, select Insights.
In the right pane, in the Toolbar area, select Insights.
Save your new settings.
Opt out of the Insights Outlook add-in
To opt out
Open your dashboard.
Select the Settings (gear) icon at top right.
Under MyAnalytics, select Settings.
For Insights Outlook add-in, set the control to Off.
Select Save to save your changes.
Note
It might take up to 24 hours for your saved changes to take effect.
To remove the Insights icon
If you opt out of the Insights Outlook add-in, you might also want to remove its icon from the Outlook ribbon. To do so, follow these steps:
In Outlook, select Get Add-ins.
On the left navigation pane, select My add-ins.
On the Insights card, select the ellipsis (...) and then select Remove.
If I am opted out, can I opt back in?
Yes; if you opt yourself out or if an admin opts you out, you can opt back in any time to regain access to the Insights Outlook add-in.
To opt in
Open your dashboard.
Select the Settings (gear) icon at top right.
Under MyAnalytics, select Settings.
For Insights Outlook add-in, set the control to On.
Select Save to save your changes.
Note
It might take up to 24 hours for your saved changes to take effect.
Related topics
How to turn on/off the alert when emails arrive in Outlook?
Normally the alert of message arrival works fine in your Microsoft Outlook, and an alert will come out at the lower-right corner of your desktop when your receive a new email message, as the following screen shot shows.
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In some cases, you may get a number of message arrival in a short time, therefore the alert messages will be popping up on your computer all the time. It will be quite annoying and affect your work efficiency. It seems necessary to turn off the alert of message arrival temporarily in your Microsoft Outlook.
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- BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
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Turn on / off alert when emails arrive in Outlook 2010 / 2013
This section is guidance about how to turn on or off the alert when email messages arrive in Microsoft Outlook 2010 and 2013.
Step 1: Click the File > Options.
Step 2: Click the Mail in the left bar.
Step 3: Go to the Message arrival section, to turn off the alert:
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- Uncheck the Play a sound option;
- Uncheck the Briefly change the mouse pointer option;
- Uncheck the Show an envelope icon in the taskbar option;
- Uncheck the Display a desktop Alert option.
Note: To turn on the alert of message arrival, please check all of four options above.
Step 4: Click OK to finish setting.
And now no more alert will come out on your desktop when new email messages arrive.
Turn on / off alert when emails arrive in Outlook 2007
It is quite different to turn on or off the alert of message arrival in Outlook 2007, from those steps in Outlook 2010/2013.
Step 1: Click the Tools > Options.
Step 2: On the Preferences tab, click the E-mail Options button.
Step 3: In the new E-mail Options dialog box, click the Advanced E-mail Options button.
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Step 4: Go to the When new items arrive in my Inbox section in the Advanced E-mail Options, and to turn off the alert:
- Uncheck the Play a sound option;
- Uncheck the Briefly change the mouse cursor option;
- Uncheck the Show an envelope icon in the notification area option;
- Uncheck the Display a New Mail Desktop Alert (default Inbox only) option.
Note: To turn on the alert of message arrival, please check all of four options above.
Step 5: Click all OK buttons in each dialog box.
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- Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
- BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
- Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
- Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
- Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
or post as a guest, but your post won't be published automatically.
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- To post as a guest, your comment is unpublished.These are standard instructions that most people figured out before they reported having problems.
They seem unaware of the bug in Outlook. I have [i]all four notification boxes unchecked[/i]. Even so, every new email puts a box in the center of the screen that steals focus. Whatever I happen to be typing at the time has to be retyped.
Is anyone aware of a fix?- To post as a guest, your comment is unpublished.Same nasty problem!!!
- To post as a guest, your comment is unpublished.I am not getting the Display a desktop alert, the box is checked. I am getting the sound and the envelop, just not the preview. Can you help?